One late delivery can wreck an event. One crackly call can lose a booking. One slow upload can turn a calm morning into a fire drill. Does your internet ever feel like the weakest link in your whole operation, even though your team works flat out? If you are searching for IT services for event companies, this scenario might sound all too familiar.
Reliable connectivity, modern telephony, and on-site communications that keep event operations running on time.
When your business depends on tight schedules, deliveries, and coordination between warehouse and office teams, unreliable connectivity isn’t just frustrating — it directly impacts your ability to deliver events.
Equate provides purpose-built IT, connectivity, and communications solutions for events companies, ensuring your teams stay connected, responsive, and ready to perform.
From warehouses and prep spaces to split-level offices and temporary event operations, we design infrastructure that supports the real-world demands of the events industry — not generic office environments.
Why IT Matters More in the Events Industry
Events businesses operate under pressures most IT providers don’t fully understand:
- Deliveries must be received on time, every time
- Warehouse and office teams must communicate instantly
- Downtime causes real-world delays, not just inconvenience
- Legacy systems fail at the worst possible moments
- Connectivity must support cloud systems, VoIP, and logistics platforms
Missed deliveries, unreliable phones, or slow connectivity don’t just slow you down — they disrupt event preparation, increase costs, and damage client confidence.
Equate specialises in solving these challenges with future-ready connectivity and communications platforms designed for events companies.
What We Do for Events Companies
Business-Grade Full-Fibre Connectivity
Fast, symmetrical fibre connectivity designed for operational environments — not consumer broadband.
- 1Gb / 1Gb full-fibre services available
- Consistent performance for cloud applications
- Ideal for warehouse and office locations
- Eliminates reliability issues common with legacy Openreach services
Hosted Telephony & VoIP Solutions
Replace outdated ISDN systems with modern, flexible telephony.
- Fully hosted VoIP phone systems
- Seamless migration ahead of the copper switch-off
- Support for mobile, desk, and softphone users
- Improved call reliability across teams and locations
On-Site Communications & Intercom Systems
Ensure warehouse and office teams never miss deliveries or visitors.
- Strategically placed intercom panels
- Coverage across entrances, warehouses, and offices
- Instant communication between teams
- Eliminates reliance on outdated bell systems
Cloud Enablement for Event Operations
Support modern ways of working with secure, reliable cloud access.
- Cloud-based business applications
- Improved collaboration between teams
- Secure remote access when needed
- Scalable platforms that grow with your business
Infrastructure Assessments & Future Planning
We don’t just install — we design for the long term.
- Full assessment of existing infrastructure
- Review of local network availability
- Planning for future capacity and growth
- Solutions aligned with industry timelines and changes
How We Work With Events Companies
1. Assess
We review your current connectivity, telephony, and on-site communications, identifying performance gaps and risks.
2. Design & Implement
We deploy a tailored, future-ready solution with minimal disruption to daily operations.
3. Support & Optimise
We provide ongoing support, monitoring, and optimisation to keep your operations running smoothly.
Case Study: Connectivity & Communications for an Events Company
Industry: Events
Location: Light industrial unit with warehouse and split-level offices
The Brief
An events company operating from a light industrial unit required a reliable, modern connectivity and communications platform to support daily operations and event delivery. Ongoing performance issues with legacy services were impacting efficiency and causing avoidable delays.
The Challenge
The business faced several interconnected issues:
- Unreliable connectivity delivered via traditional Openreach services
- A legacy ISDN phone system approaching end-of-life
- An ageing bell system that failed to alert staff to deliveries
- Missed deliveries disrupting event preparation
- Teams spread across warehouse and office spaces
Dependable, site-wide communications were essential.
Our Solution
Equate delivered a complete infrastructure upgrade:
- Installation of a 1Gb / 1Gb full-fibre connection for consistent, high-performance connectivity
- Migration from ISDN to a hosted telephony platform
- Enablement of cloud-based business applications
- Installation of four intercom panels covering warehouse entrances and office areas
This ensured staff could respond instantly to deliveries and visitors from anywhere on site.
The Outcome
- Reliable, high-speed connectivity across the entire site
- Stable, future-proof telephony aligned with modern working
- Elimination of missed deliveries
- Improved coordination between warehouse and office teams
- Increased operational efficiency and delivery performance
With a robust communications platform in place, the business is now better equipped to support its operational demands and deliver events efficiently and reliably.
Who We Work With in the Events Industry
We support events companies operating from:
- Light industrial units
- Warehouses and prep facilities
- Office and warehouse hybrid sites
- Logistics-heavy event operations
Our clients typically rely on fast response times, dependable deliveries, and seamless coordination between teams — and their IT infrastructure must support that reality.
Where We Support Events Companies
Equate supports events businesses across the UK, delivering connectivity and communications solutions wherever reliable infrastructure is essential. Whether you operate from a single site or manage multiple locations, we design solutions that scale with your operation.
Common Challenges We Solve for Events Businesses
- Unreliable broadband impacting daily operations
- Legacy ISDN systems ahead of the copper switch-off
- Missed deliveries due to poor on-site communications
- Slow response times between the warehouse and office teams
- Infrastructure not designed for operational environments
- Lack of future-proof planning for growth
Frequently Asked Questions: IT Services for Events Companies
Yes. We work with events businesses that rely on warehouses, logistics, and tight delivery schedules. Our solutions are designed for real-world operational environments rather than generic office setups.
Most events companies benefit from symmetrical full-fibre services, typically ranging from 300Mb to 1Gb depending on cloud usage, telephony, and operational demands. We assess usage before recommending capacity.
Absolutely. We specialise in migrating events companies from ISDN to hosted telephony, ensuring minimal disruption and improved flexibility for warehouse and office teams.
Intercom systems ensure warehouse and office teams can instantly respond to deliveries and visitors. This eliminates missed deliveries, reduces delays, and improves coordination across the site.
No. We plan installations carefully to minimise disruption, working around event schedules and operational priorities wherever possible.
Yes. Our platforms are designed to scale easily, allowing you to add users, locations, and services without major infrastructure changes.
Book an Events IT Infrastructure Assessment
Ensure your connectivity and communications support your events — not hold them back.
Speak with Equate about upgrading your IT, connectivity, and communications infrastructure.
Book an Infrastructure Assessment